requires that youth activities led by a non-UW third party or Registered Student Organization (RSO) that will take place on UW property be by the venue or facility operator who reserves the room(s) for and enters into a facility use agreement with the third party/RSO.
Additionally, facility or venue operators are required to obtain an agreement in writing from the third party/RSO they are hosting that the third party/RSO will meet or exceed the requirements of the APS 10.13. This written agreement should be included in the facility use agreement or other contracts/formal agreements with the third party/RSO.
- View [pdf].
- For more information view the Third Party FAQs.
What is a Third Party-Led Youth Activity?
- Any activity, event or program in which:
- youth are a primary audience,
- it is operated or sponsored by a third party (non-UW organization, business or group), and
- it takes place in University facilities or property
- A third party includes:
- Any non-UW entity or student-run organization (RSO)听entering into a facility use agreement with a University department or unit.
- Please note: UW departments that sponsor a youth activity and contract or partner with a non-UW entity should review this guidance.
- If a youth activity involves contractors, consultants, vendors, or other non-UW entities that provide a service, on or off-campus, under the oversight or sponsorship of a UW department, it must be .
Requirements for third parties/RSO’s operating youth activities on University property
Third party and RSO led youth activities that take place on University property must meet or exceed . Agreement in writing to meet or exceed the requirements should be included as part of the facility use agreement or other contract/formal agreement with the UW facility host. If a third party or RSO is unsure whether this has been included in their facility use agreement, they should contact the hosting department.
APS 10.13 includes requirements for:
- Registration [by the facility host] in the UW Youth Program Registration System.
- Background screenings for personnel with unsupervised access to, or responsibility for, youth.
- Personnel training on safely interacting with youth and reporting suspected child abuse and neglect.
- Personnel conduct expectations.
- Reporting violations of conduct expectations and suspected child abuse and neglect.
- Maintaining a safe environment.
- Emergency and safety planning and response.
- Privacy practices for handling youth data.
Registered Student Organizations (RSO’s)
Student-led organizations are considered third parties and must have their own policies that meet or exceed the requirements of APS 10.13听when they hold an activity involving youth on University property. UW Youth Protection does not track these requirements for third parties.听 RSO’s can request help from someone in their department or their SAO advisor to determine how to get background checks run, and everyone is welcome to access the Youth Protection training and conduct code resources.
The HUB has an in their RSO Policy Guide that outlines additional requirements for RSO’s on UW Seattle campus.听 The venue operator or facility host is responsible for .
UW Youth Protection created the form to assist RSO’s with identifying and mitigating potential risks associated with youth engagement.听 While it is not required that RSO’s complete this form, we do recommend that SAO advisors review the Special Events form with RSO’s to help identify and mitigate risks while planning the event. RSO’s are also welcome to to request feedback and risk mitigation recommendations.