The post Application Details appeared first on SAGE.

Application Type

This is used by the system and OSP to classify and organize eGC1 materials. It helps to link related applications to one another (for example, a new application with all its revisions, continuations, and renewals) for improved tracking and reporting.

Note: regardless of application type, if the is “IPA/JPA/Staff Assignment” then the application is non-competing.

Select the appropriate type from the drop-down menu. This is a required field.

Pre-Application

When submitting a preliminary proposal that may lead to a full application. An eGC1 is only required when the pre-application requires authorized official (AO) submission/sign-off or that contains budget details.

New

Use for brand new funded or unfunded applications.

Transfer from Another Institution

When a PI is transferring an existing application or award being transferred from another institution or entity to the UW.

Competing Revision

For a significant change to an existing project that requires application submission and sponsor approval.

Non-Competing Revision

Replacing most or all of previously submitted proposal or to change PI on a proposal after submission but before an award. Review guidance on how to request a change of PI.

Resubmission (Previously Denied)

When reapplying after a prior proposal was not awarded by the sponsor. This is a competing application.

Competing Renewal

When applying to renew a project beyond its original period with a new competitive application. This is a competing application.

Non-Competing Renewal

Do not select this field. It no longer applies to eGC1s. Items that require OSP review on an active award should come to OSP on an Award Modification. Review the FAQ when do I need an eGC1? for more information.

Supplement and Extension

Use to request additional funds and time for an existing award that requires an application process.

Competing Supplement

Competitive application to request supplemental funds to an existing award.

Non-Competing Supplement

Use to request additional funds without a new competition. For example: for an NIH administrative supplement.

Non-Award Agreement

New

Typically used for agreements that support a main (unfunded or funded) UW sponsored program. Example agreement types include:

• • Confidentiality Agreement
  • Data Use Agreement
  • Material Transfer Agreement

The following unfunded sponsored programs must also be submitted as a non-award agreement:

• • Unfunded Collaborative Agreement
  • Unfunded Research Agreement

Continuation

Use for amendments to existing, fully executed non-award agreements.

Note: Select Non-Award Agreement (continuation) to extend an existing agreement beyond the initial term.

When you select an NAA type, you will see a prompt that reads “Budget & Fiscal Compliance entries will be cleared. Do you wish to Continue?” This is to remind you that nothing should be entered on the Budget & Fiscal Compliance page. The system will delete any data that was there.

The system will automatically check the After-the-Fact box for an NAA application type.

For guidance on completing an NAA type application, see After-the-FACT (ATF) eGC1 Process.

After the Fact Application

Check this box if the sponsor has already funded this application, or has sent an award letter, or provided an agreement for UW review. An eGC1 is required for all sponsored programs, including after-the-fact.

For more guidance, refer to the After-the-Fact process and the FAQ: What’s the difference between a proposal and an After-the-Fact eGC1?

���dzٱ�:��When you select one of the Non-Award Agreement application types, the system will automatically check the box.

Grant Runner Application Type Mapping

The eGC1 applications types map to SF424 types as follows:

The post Application Type appeared first on SAGE.

Note: To reduce returns, sponsor information should be checked for accuracy prior to routing an eGC1.

Select the Look Up Sponsor button to open the Sponsor Chooser.

Note: For a Grant Runner application, you will have selected the sponsor in the wizard.

Enter text in the search box. SAGE will look for a match within the following fields:

• Sponsor or Agency Name
• Acronym
• Previous Names
• Related Names
• Parent Name

The results list will display the following data for each match, if available:

• Sponsor or Agency Name
• Acronym
• Previous/Related Names
• Parent Name
• Sponsor Type

Select the desired Sponsor from the results list. The modal will close and the data for your sponsor will display in your eGC1.

Note: Sponsors populated in SAGE are also required to be maintained in the . If the sponsor does not exist in the FECDM database with a Funding Entity ID, an alert will appear in the Funding Entity ID field notifying you that an update is required.

If you cannot find your sponsor or the alert “Update Required” displays in the field, select “Request sponsor setup in Funding Entity System” to request that your sponsor be added to the FECDM database. The following is an image of the form that will open:

Fill out the required fields of Entity Name (sponsor name), Your Name, and Your Email. Also provide the sponsor’s Website Address, as well as any additional information about the sponsor to be included in the database. Select Submit to send this request to a FECDM administrator; the sponsor will be created in the FECDM database and selected in SAGE within 24 hours.

Once you’ve selected the sponsor, the Sponsor name, Funding Entity ID, Sponsor type, and Parent sponsor name (if there is one) display.

The Sponsor address and contact fields are not required, but we strongly recommend that you fill them in, as the values are used in the sponsor cover letter created by OSP and when OSP needs to contact the sponsor for agreement negotiations.

• For the Address, City, State, Zip, and Country fields, enter the application mailing address of the sponsor as it appears in the sponsor’s application instructions or enter the name and web address (URL) of the sponsor’s electronic proposal submission system (for example, ASSIST, Grants.gov, Research.gov) in the Address field.
• For the Contact Name, Contact Phone, and Contact Email fields, enter the information of the person to be contacted with questions or issues (optional).

The following image shows the Originating Sponsor information:

Note: NAA eGC1s should select No to answer “Does the funding originate from a different entity than the sponsor listed above (flow-through)?”

The post Sponsor appeared first on SAGE.

• Project Type
  • Grant
  • Contract
  • Cooperative Agreement
  • Other Transaction Authority (OTA)
• Sponsored Program Activity Type
  • Organized Research
  • Instruction
  • Other Sponsored Activity
  • Clinical Trial Phase

You must select both a Project Type and a Sponsored Program Activity Type. The following image shows the Project Details section of the application.

If you’re unsure which project type to choose, please consult with the Principal Investigator or the FAQ on How do I know what project type to select on an eGC1 and why is it important?

Project Type

Note: Do not use an eGC1 for processing gifts. Review Distinguishing between a gift, sponsored program, or service activity. You also should review the which provide additional information on whether something should be routed through UW Gift Services.

Sponsored Program Activity Type

Select a value from the drop-down menu. It is organized by Institutional Activity Types: Organized Research, Instruction, and Other Sponsored Activity. Review the details on Sponsored Program Activity Types in GIM 13 to accurately select the category. These categories determine which F&A rate applies to your project, impacts which terms and conditions apply to the award, and specific reporting requirements.

Clinical Trial Phase

When you select Clinical Trial: Federal Sponsors, or Clinical Trial: Non-Federal Sponsors, you will be prompted with this new drop-down to select the appropriate Clinical Trial Phase. Review the Clinical Research page for definitions of Clinical Trial Phases. This field will display if you select either of the Clinical Trial values for SPA Type. Select the appropriate value. Choices are: I, II, III, IV, and Other.

The post Project Details appeared first on SAGE.

Please also refer to the Instructions for Preparing an RRF Proposal for more details on completing an eGC1 for the RRF.

Research Area

Select the one area that best classifies the research. If unsure, consider reviewing the list and their departmental affiliations.

The areas are:

• Arts or Humanities
• Social or Behavioral Sciences
• Physical Sciences
• Engineering
• Basic Biological or Biomedical Sciences
• Clinical Biomedical Science

Application for RRF Scholar? (one quarter teaching release)

Answer Yes or No. If Yes, be sure to document your teaching load in section E of the Description of Research.

The post Additional Information for RRF Applicants appeared first on SAGE.

Fall Round

• Begin Date should be January 15 of next year.
• End Date should be one year after the start date.
• Example: for Fall Round 2024, the dates would be 01/15/2025 to 01/15/2026.

Spring Round

• Begin Date should be June 15 of the current year.
• End Date should be one year after the start date.
• Example: for Spring Round 2025, the dates would be 06/15/2025 to 06/15/2026.

Please refer to the Instructions for Preparing an RRF Proposal for more details.

The post RRF Dates Requested appeared first on SAGE.

The Organization Code Receiving Funding is the UW’s ten-digit code which identifies the department or unit that will receive funding. Ask your fiscal specialist or department administrator which code you should use.

Note: GCA requires the code to be at the department level or below. See the for an explanation of organization levels.

The following image shows this section before a code is selected.

Enter your organization code number directly on the page or select Look Up Organization Code to use the Organization Chooser.

Once you have selected the organization code, the associated Box number will appear. You can edit the box number if desired. If you need to change the box number associated with the code, use the “Changes To Existing Org Code Form” available from the Office of Planning & Budgeting web page.

You can also use the +/-  buttons to expand and collapse the organization code’s hierarchy. The following image shows an expanded hierarchy.

The Change the Organization Code? link will re-display the chooser so that you can select a different code.

The post Organization Code Receiving Funding appeared first on SAGE.

The post eGC1 Details Page appeared first on SAGE.

The post Additional Information for Existing Application or Award appeared first on SAGE.