天美影视传媒

The following message was sent to SAGE users on the morning of Wednesday, April 15. Please reach out to sagehelp@uw.edu with any questions.

As you may have heard during April鈥檚 MRAM, the SAGE team is working on an update that will integrate information from Modification Requests (MODs) to Workday. This update is expected to be released in May 2026.

Please review the following best practices for naming MOD periods and integrate them into your workflow now; this will help you avoid delays in processing or returns after the May 2026 release.

Best Practices for Naming MOD Periods

As you may be aware, period names in SAGE Budget are used as period names in Workday鈥檚 Award Calendar.

When creating a MOD, it is important that you align SAGE Budget period names with currently existing Workday period names. This will help accurately communicate which period is being modified or newly set up. Using inaccurate period names (e.g., supplemental Period 2 is named Period 1 in SAGE Budget) may cause returns that delay processing.

When submitting a supplemental year modification using a new SAGE Budget (not using the ASR budget), update the default 鈥淧eriod 1鈥� name in SAGE Budget to reflect the period your new budget applies to. It must not be the same as another period name already being used on that award.

This Thursday, April 16, SAGE is releasing a side panel within MODs for Workday Award Details. This side panel will allow a seamless view of your Workday period names and dates while you鈥檙e creating a MOD in SAGE.

Align Budget Period Names on Future Requests

After an upcoming release in May 2026, MODs that require a SAGE Budget will also expect that preparers align periods in SAGE Budget to those in Workday; if period names do not align, processing may be delayed or the request returned.

Make sure to update your period descriptions in SAGE Budget to align with the correct and accurate period being modified or set up in Workday.

Example Naming Issue & Fix

• Issue: For MOD budgets, budget preparers are sometimes creating a new SAGE budget for supplemental (renewal) years, but not updating period descriptions to reflect the correct period/year. For example, the defaulted name of Period 1 is kept, even though it is actually Period 2 being set up. Since Period 1 already exists in Workday, this will cause a conflict at time of integration, and the request will be returned.
• Fix: Update your period descriptions in SAGE Budget to align with the correct and accurate period being modified or set up in Workday. Do not re-use Period 1 for supplemental year (renewal) periods.

Get Help

On Thursday, April 16, instructional text will be added in relevant locations throughout SAGE to remind budget preparers of best practices; MOD Budget & Award Lines and Budget Settings documentation has been updated.

Please reach out to sagehelp@uw.edu if you have any questions when putting together MODs. You may also if you would prefer to screenshare while working directly with a SAGE expert.

We appreciate your partnership.

Office of Research Information Services (ORIS)