June 16, 2026

MRAM: June 2026 Q&A

are available for your review along with a list of links shared during the session.

Within a week or so following every MRAM, an email like this one typically goes out with Q&A from the session and a link to the meeting materials.

Questions by topic:

• PAFC Hot Topic: PAFC Hot Topic: Salary Cap on Retro Update
• FY26 WA State Estimate Letters
• RAD Reports
• SAGE Update
• Research Security Updates
• New Process – Requesting Grant Congruence Review

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PAFC Hot Topic: PAFC Hot Topic: Salary Cap on Retro Update

²Ï:ÌýFor this report should we consider it a good replacement for R1269.1 or is this only for this specific scenario?
A: It’s a good replacement with the caveats other BI Portal reports have: It is not querying line data (EDW data has up to 1 day delay), you can’t drill into details since you’re not in the system etc.

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FY26 WA State Estimate Letters

²Ï:ÌýIf GCA doesn’t receive a response from the department, will you escalate to the dean’s office?
A: No, GCA will not escalate to the dean’s office. If there is no response, the estimate letter or invoice will be submitted to the sponsor with the information available to GCA. Any non-payment that results will become the responsibility of the department.

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RAD Reports

Q: How often is the updated? Is it possible to note the last update in the report somewhere?
A: We update it weekly. The refresh date can be found as the last column of the data set, under “DSSProcessedDate”.

However, if you would like to download your own copy and refresh on demand, follow these instructions on how to download and refresh workbook reporting data.

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SAGE Update

Q1: Are you doing away with 38-00?
A1:  We are not doing away with 38-00. On new budgets:

• 38-00 will only be used for unallocated subject to F&A
• 39-00 will only be used for unallocated NOT subject to F&A

Q2: Can you provide more information on the upcoming SAGE entity risk identifier release and what a risky entity is and how entities are flagged?
A2: Please stay tuned for more information at an upcoming MRAM on entity risk and what this flag in SAGE will mean.

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Research Security Updates

Research Security Training

Most federal sponsors have a requirement that covered individuals must complete research security training within 12 months prior to proposal submission. Expired or incomplete training can affect proposal submission. Review more information on Research Security Training.

International Activities Consultation

There is increased sponsor focus on collaborations involving certain countries of concern (China, Iran, North Korea, Russia). Researchers can request an (UW NetID required) to get help navigating sponsor concerns & disclosure requirements. We recommend initiating this consultation request as early as possible.

Research Security Update June MRAM Questions:

Q1: Some key personnel completed their training taking NSF training or through Seattle Children’s Research Institute (SCRI)or Fred Hutchinson Cancer Center. Are these Research Security Training (RST) acceptable if we attach their certificates on routing?
A1: The UW recognizes & accepts training certificates for SCRI and FHCC that are issued by those institutions. Please send those certificates to researchsecurity@uw.edu and the Research Security Office will update My Research Training Transcript (MRTT). Certificates not issued by SCRI or FHCC will not be accepted.

Q2: Can you clarify timing of the training requirement? Some CITI training completed last year indicated it was “good” for 3 years, but agencies require completion within the past 12 months?
A2: Over the past 12+ months, the agencies have been updating their policies to reflect the requirement for completion within 12 months prior to proposal submission. Training dates that are out of compliance with this requirement will require the staff member re-take the training in order to certify to sponsors that their training is current (if required in the sponsor’s disclosure forms). In submitting a proposal, OSP is also required to certify training completion: expired training will affect approvals to submit a proposal and we recommend training be complete well in advance of submission. CITI also now sends email reminders starting 30 days prior to the one-year expiration of the training.

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New Process – Requesting Grant Congruence Review

Q: Will this transition to a new form for IACUC review be shared with PIs?
A: Yes – we are planning to send out an email communication to all PIs as well regarding the new process.